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Officer, Administration & Invoice Accounting

Apply now Job no: 497511
Work type: Full time
Location: Hong Kong SAR
Department: Maintenance & Engineering

HK Express is Hong Kong’s first and only low-cost carrier, always offering great value, affordable fares on one of the youngest and most modern aircraft fleets in the world.

Like you, and just like many people across Asia, we love to travel and discover new places across the world’s most diverse and dynamic region; and at HK Express, we’re opening up new travel experiences that inspire and invigorate millions of people across the region we’re proud to call home.  Everything we do is focused on encouraging the spirit of adventure. Our routes provide the inspiration and spontaneity to try somewhere new, disrupting monotonous modern life. As we continue to open up new routes, often in secondary and emerging destinations, our passengers will gain access to an incredible range of places, exploring hidden gems and experiencing local cultures.

We have a diverse and vibrant team that embodies the adventurous spirit of our customers, and loves to travel too. Join us in this journey to make your career even more fulfilling and rewarding.

Role Purpose

Invoice Handling

  • Closely work with internal parties in carrying out daily coordination and communication on invoice verification issues;
  • Perform daily accounting function for invoice handling and book keeping, ensure accuracy of data input for cost analysis purpose;
  • Closely monitor budget approval status and to submit invoice into finance systems;
  • Coordinate with vendors and finance on credits usage application and maintain proper record for tracking;
  • Assist the Supervisor to monitor invoice expenditure and report any potential overbudgeted items through daily invoice handling;
  • Communicate with finance for payment arrangement to ensure payment is settled before due date;
  • Coordinate with internal and external parties to deal with disputable invoice until invoice being settled;
  • Maintain proper record on department generated revenue items;
  • Perform other ad-hoc project as assigned by management. e.g. process improvement, annual budget preparation, cost analysis.


  • Provide general secretarial and administrative support to the department;
  • Coordinate with Facility team in reporting and arranging department facilities maintenance with various internal and external parties;
  • Act as departmental training administer in coordinating technical training needs from colleagues and vendors, preparing budget application submission and update employee training record profile in system;
  • Act as duty travel administer in collecting departmental duty travel needs and prepare duty travel budget application submission;
  • Verify the departmental duty travel receipt submission for claimable items and assist in reimbursement submission;
  • Responsible in organizing department’s events;
  • Perform other ad-hoc project as assigned by management.

The Ideal Candidate

  • Higher Diploma or above in Business Administration or related discipline;
  • Minimum 2 years’ relevant experience in admin and invoice handling;
  • Candidate with knowledge on maintenance cost would be an advantage but not a must;
  • Attention to details and well organized;
  • Proactive, highly self-motivated with a positive attitude;
  • A good team player and willing to develop cooperative relationships with different parties;
  • Good command of written and spoken English & Chinese;
  • Good at MS Office Application;
  • Willing to support on different projects;
  • Candidate with more experience in cost control would be considered for the position of Analyst, Cost Control & Administration.

Your Future Work Life

  • Fly anywhere we fly for free with your friends and family to explore the world
  • Open office to collaborate, connect and share great ideas
  • Energetic and multicultural teammates from up to 50 nationalities!
  • Company-organized shuttle buses connecting the workplace with major locations in the HK Island, Kowloon and N.T. 

Advertised: China Standard Time
Applications close:

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